AIIMS New Delhi publishes 60-80 open tenders on any given day, spanning consumables, capital equipment, drugs, and services. Most bidders lose their first attempt on procedural technicalities — wrong DD payee, missing MSME annexure, EMD in the wrong format. Follow this guide once and you will never lose a bid on a technicality again.
Step 1 — Find the tender
- Visit the AIIMS New Delhi tender page (aiims.edu/en/tenders) or check Aventiq Tender Radar for the same feed with English summaries and bid-fill guides.
- Filter by your product category — cardiology consumables, imaging, wound care, etc.
- Read the tender ref number carefully. AIIMS uses format XX-<serial>/<dept>/<year> — you will need this on every submission.
Step 2 — Read the NIT (Notice Inviting Tender)
The NIT is the PDF attached to the listing. Read every page. Pay special attention to:
- Eligibility — annual turnover requirement, past supply record to a govt hospital, mandatory CE / ISO 13485 / CDSCO certifications
- EMD amount + accepted formats (DD, bank guarantee, FDR)
- Tender fee — usually ₹500-2500 for AIIMS, non-refundable
- Delivery timeline + penalty clauses
- Payment terms (usually 90 days from acceptance)
- Corrigenda date — if AIIMS uploaded a corrigendum, your bid must comply with the LATEST spec, not the original
Step 3 — Prepare documents
Depending on the tender, expect to submit 12-20 documents. Bare minimum:
- Company registration (Certificate of Incorporation / GST / Udyam)
- PAN card
- Last 3 years audited balance sheet + turnover certificate
- Manufacturer authorisation letter (if you are a distributor)
- Product-specific certifications (CE, ISO 13485, USFDA, CDSCO)
- Past performance certificates — govt hospital supply records
- EMD — DD or bank guarantee in the correct payee name
- Tender fee — DD in favour of "Director, AIIMS New Delhi"
- Declaration + affidavit forms (formats inside the NIT)
- Technical bid — spec sheet, brochures, test reports
- Financial bid — price schedule on the exact format given
Step 4 — Submit via eProcure
AIIMS uses the CPP Portal (etenders.gov.in / eprocure). You need a Class III digital signature certificate (DSC) to submit — apply from eMudhra or SafeScrypt at least 5 working days before deadline.
- Log in at eprocure with your DSC
- Search the tender by ref number
- Upload documents one by one in the exact sequence the NIT specifies
- Fill the financial bid using the Excel template — do not modify the template layout
- Submit and download the acknowledgement receipt (save it — you will need it for any dispute)
Step 5 — After submission
- Bid opening happens on the date in the NIT. Attend or watch the live-streamed session — some bidders spot competitor pricing here.
- Technical evaluation is done first; only technically-qualified bids move to financial evaluation.
- L1 (lowest bidder) is announced 5-15 days later on the CPP portal.
- If you are not L1, you may still get the order if L1 fails to accept or the tender is split across bidders.